Job Title: Office Manager
Supervisor: Executive Director
FLSA Status: Non-Exempt
The Office Manager ensures the smooth running of the office on a day-to-day basis and liaises closely with the Executive Director and other staff. They develop a comprehensive and easy-to-follow filing system for invoices, receipts, client information, and other important documents. The position calls for the professional handling of incoming and outgoing funds of the nonprofit organization. Preparing monthly and annual financial reports and working with the CPA and Board Treasurer would be a regular part of the job duties. Being able to communicate effectively with personnel, the volunteer board of directors and with residents, visitors and members of the community is a must.
Essential Experience, Duties and Responsibilities include the following:
Bookkeeping – requires an understanding of QuickBooks and at least 2 years of experience with the program.
Collaboration – work with business members, staff, suppliers,business clients and government representatives on varied Chamber programs and events
Office Management – • Implement and maintaining procedures/office administrative systems and have proven administrative or office assistant experience• Have excellent written and verbal communication skills• Have strong organizational and planning skills• Possess working knowledge of Microsoft Office and other software as needed. • Possess a working knowledge of the internet and web skills are needed.• Express attention to detail and the ability to problem solve• Have excellent time management skills and the ability to multi-task and prioritize work
Meeting and event planning: Assist staff with on- and off-site meeting arrangements, as well as helping plan events such as monthly mixers or annual events. Oversee the rentals of two areas of the facility for 7 months of the year, including payment and arranging clean up following use.
HR management: Assist with any new employee paperwork, onboarding and employee files. Work with the payroll company to submit time cards or other necessary information relative to payroll on time each period.
Community – Be thoroughly familiar with the community, local events, attractions, points of interest and facilities. Be accessible and friendly.
Professional Development – Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations and building networks with fellow professionals and reviewing of industry publications
Education and/or Experience: High school diploma or general education degree (GED); and a minimum of two years of administrative experience.
Other competencies for Chamber staff members include:
Teamwork – Balance team and individual responsibilities; exhibit objectivity and openness to others’ views; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; able to build morale and group commitments to goals and objectives; support everyone’s efforts to succeed.
Organizational Support – Follow policies and procedures; complete administrative tasks correctly and on time; support organization’s goals and values; benefit organization through outside activities.
Physical Expectations: While performing the duties of this job, the employee is occasionally required to reach with hands and arms and climb or balance. The employee must occasionally lift and or move up to 25 to 35 pounds.
Job Type: Full-time 36+ hours per week – 8 AM to 5 PM Monday-Friday and a few weekends, if needed, for events.
Pay: From $18 an hr, depending upon experience.
The Chamber is an equal opportunity employer.